Car Fleet Policy and your ‘Duty of Care’

1. ‘Duty of Care’

Under the 1974 Health & Safety at Work Act, employers have a duty for the safety of anyone driving vehicles on company business.
This applies whether drivers are employed or freelance, and whether vehicles are company or privately owned

...... You must undertake a risk assessment of your drivers, vehicles and operating practices.
...... You must have a written road safety policy and procedures.
...... Drivers must be given the necessary information, training and supervision. Their journey safety must be audited and company policies/procedures amended where new risks are identified.
...... You must incorporate the requirements of the relevant legislation and guidelines into your Car Policy. These include;-
............i. HASAWA 1974
............ii. Provision and Use of Work Equipment Regulations 1998
............iii. Working Time Regulations 1998
............iv. Mgt. Of Health & Safety at Work Regulations 1999
............v. The Human Rights Act
............vi. Road Traffic Acts

2. Car Fleet Policy & Drivers Guide

This document should include;-
...... Company responsibilities (including Line Managers)
...... Drivers responsibilities
...... Vehicles selected (‘fit-for-purpose’)
...... Use of non-company vehicles on company business
...... Fleet administration
...... Safety policy

Ashbrooke has considerable experience and specialist expertise in writing bespoke ‘Company Car Policy’ and ‘Drivers Guide’ documents, which comprehensively address each of these vital issues, and many more.
By keeping abreast of ever-changing legislation, taxation changes, and fleet operational developments, we aim to produce (and regularly update) Policy and Drivers Guides which incorporate ‘Best Practice’ and meet your ‘Duty of Care’ requirements.